Call sheet software
Sent. Seen. Confirmed.
Build the call sheet on the sheet itself, send every person their own link, and watch confirmations come in. The chasing happens without you: unconfirmed crew get nudged automatically as the day gets close.
No credit card needed. Set up in minutes.
Call sheet · Day 1
Thu, Oct 6 · Stage 2, Culver City
General call
7:00 AM
Breakfast
6:30
Lunch
12:30
Wrap
6:00 PM
The problem
You send the call sheet at 9pm and spend the next morning texting 'did you get it?' to fourteen people. Two say yes, one saw the old version, and the gaffer never opened it at all.
Build the call sheet on the call sheet.
There is no form to fill in and preview. You edit the real sheet in place, laid out the way the industry expects, and what you see is what the crew gets.
The industry masthead
Your logo, the production, key contacts, the general call, and a table for breakfast, lunch, wrap, sunrise, sunset and weather.
Blocks in any order
Locations, crew, cast, company, notes and more, dragged by their handle into the order this day needs.
Hide what you do not need
Hidden blocks wait in the palette and come back with one click.
Your own blocks
Add a text block for parking, safety, a dress code or anything else, with its own heading.
Your colour
An accent colour for headings and the masthead, carried onto the printed sheet.
Templates
Save the layout and colour as a template and apply it to the next job's sheets.
Call sheet · Day 1
Edit it on the sheet itself
Bright Water · Hero spot
Northline Studio · Producer: Kim Ade · 310 555 0142
General call
6:30 AM
Lunch 12:30
Wrap 6:00 PM
Sunset 6:52 PM
Locations
Stage 2 · 1440 Allesandro St, Culver City
Crew
8 people · calls from 6:15 AM
Cast
Talent: Rae Morgan · call 8:30 AM
Day one, day two, the prelight. One click each.
A job has as many call sheets as it has days. Duplicate yesterday's and change what changed, instead of starting again. When you need paper, the PDF is one click.
As many sheets as the job needs
Each day, the scout and the prelight gets its own sheet, status and recipients.
Duplicate a sheet
Crew, call times, locations and the layout all carry over, so the next day takes minutes.
Nothing stale goes out
The date and weather are left blank on the copy, and the app tells you to fill them in, so yesterday's date never reaches the unit.
Fresh links for the copy
The same people come across, each with a new link and no history, so nobody looks confirmed for a day they have not seen.
One-click PDF
A print-ready sheet in the industry layout, in light colours, with your accent kept.
Call sheets · Bright Water
One sheet per day, as many as the job needs
Prelight
Wed, Oct 5
+ New call sheet
Prelight
DuplicateDate
General call
Weather
Crew · copied with their call times
7 recipients carried over, each with a fresh link and no history.
Everyone gets their own link. You see who read it.
Pick people off the project's roster and each one gets a personal link to the sheet. You see who opened it and who confirmed, and the three kinds of silence are separated, because they are different problems.
Recipients from the roster
Tick crew and client contacts off the project's list, or add anyone by name and email.
Email or copy the link
Send it from the app, or copy a person's own link into a text message.
Viewed and confirmed
Each person's link records when they opened it and when they pressed Confirm.
Three numbers that matter
Confirmed, viewed but not confirmed, and not opened, with a filter for each.
Sent status, automatically
Emailing a sheet moves it from Draft to Sent without anyone touching the chip.
No login for crew
The link opens the sheet in any browser, on any phone.
Send · Call sheet Day 1
Everyone gets their own link
Add from the project's contacts
The chasing happens without you.
As the shoot gets close, anyone who has not confirmed gets a reminder by email. It stays polite by design: it starts three days out, sends at most one a day, stops after two, and stops the moment someone confirms.
Starts three days before
A sheet built weeks ahead stays quiet until the shoot is close.
One a day, two at most
After two reminders it stops, because at that point it is a phone call.
Stops on confirm
Confirming ends the reminders for that person immediately.
Plain language
The email says tomorrow or in two days, not a bare date.
Nudge by hand
A Remind unconfirmed button sends the same email now, sharing the same limit so nobody gets doubled up.
On the project's front page
The hub shows confirmed over total, amber until everyone is in, green when they are.
Call sheet · Day 1 · Thu, Oct 6
Unconfirmed crew get chased, within limits
Sun
4 days out
Mon
3 days out
Tue
2 days out
Wed
1 day out
Thu
Shoot
Too early, stays quiet
The limits
✓ Starts three days before the shoot
✓ One reminder a day at most
✓ Two reminders per person, then it stops
✓ Confirming stops it instantly
✓ Drafts are never chased
Call sheet
On the project's front page
The lunch email, handled.
On a real shoot there is a second email: a group-order link with a cutoff, and a morning spent chasing whoever ignored it. Paste the link, choose who is on the order, send it, and see who opened it.
Paste any group-order link
Whichever delivery app you use. The crew order there, the app handles everything around it.
Choose who is on the order
Everyone on the sheet by default, and leave the client or the agency off a crew lunch.
Who opened it
Each person's link shows when they opened it, and people can mark themselves as ordered.
Chase outstanding
One click emails everyone who has not opened it yet.
Nothing after the cutoff
No reminder is sent once the order has closed.
On the printed sheet
The call sheet carries the meal plan and the cutoff, never the live link, since a sheet gets forwarded widely.
Lunch · Day 1
The separate lunch email, handled
Group order link
Cutoff
Who is on this order
The difference
It closes the loop.
Most call sheet tools stop at 'sent'. The entire point of a call sheet is fourteen humans standing in the right place at 6am, so this one tracks the loop to the end: seen, confirmed, and chased when neither happens, on a schedule polite enough that your crew does not hate the tool.
- Bounded chasing: never before the window, never after the day, never more than twice
- Who has not answered is one click, not a spreadsheet cross-check
- Confirmations flow back into the studio's notifications, attributed
Unconfirmed crew are nudged automatically as the day gets close.
More call sheet features
Several sheets per job
Day one, day two, the scout, each with its own status and recipients.
Crew meal rounds
Paste the group-order link, set a cutoff, and the app chases stragglers.
One-click PDF
Print-perfect export in the industry layout, colors intact.
Sent status, automatic
Emailing a sheet moves it from draft to sent by itself.
Recipients from the roster
Check names off the project's crew and client contacts, no retyping.
Accent color
Your sheet, your color, saved with your templates.
Drag to reorder
Body blocks move by grip handle, hidden blocks return from the palette.
Confirmation on the hub
The project's front page shows confirmed over total, amber until whole.
Meal notation on the sheet
The printed sheet carries the meal plan; the live link stays private.
Works with
Schedule
Times that cascade, day by day
See how it worksWorks with
Project contacts
One roster per job
See how it worksThe whole toolkit
You just read about one of seventeen.
The rest is already in the box: every plan carries the whole toolkit, and the tiers buy room, never permission. This is the part a point solution cannot say.
Run your next job in Studio Flows.
Your first project is free, with no card and no countdown.
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