Project contacts
One roster per job.
Crew, talent, extras, clients and vendors on one per-job roster, with the details each kind of person actually needs: positions and rates for crew, wardrobe and dietary for talent, and files for everyone.
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Contacts · Bright Water
Everyone on this job, in one place
Priya Shah
Director of photography
Leo Park
Gaffer
Nina Cole
Key grip
Rae Morgan
Principal
Theo Lin
Hand model
Aurora CGI
CGI studio
Maya Torres
Brand manager
The problem
The crew list is a spreadsheet, the talent's measurements are in a text thread with wardrobe, and the W-9 is somewhere in email. Every department is asking you, because you are the only index.
Everyone on the job, added in seconds.
Pick what someone is, crew, talent, an extra, a vendor or a client, and the position list changes to match. Add their details and day rate, and keep going with Save and add another. People already on the client's account come across in one click.
Categories that sort the roster
Crew, talent, extras, vendors and clients each get a folder tab and a colour.
Positions to pick from
A searchable list of real positions for each category, or type your own.
Day rates
Recorded on the person and visible to your studio only.
From the client
Pull someone from the client's contacts straight onto this job.
Save and add another
Enter a whole department without reopening the form.
Contacts · Bright Water
Add someone in seconds
What wardrobe, catering and accounts need to know.
Talent needs more than a phone number. Keep their measurements for wardrobe, their dietary needs for catering, their agent for accounts, the name they are credited under, a headshot, and their paperwork, all on the person.
Wardrobe measurements
Height, sizes and fit, in whatever units they arrive in.
Allergies first
Dietary needs for everyone on the job, with allergies shown on the roster card so they are never missed.
Representation
The agency, agent and number, for anything to do with booking and payment.
Credit name
The name they are billed under, which is often not the one on the call sheet.
Headshots and files
A photo on their card, and W-9s, releases and comp cards kept on the person.
Rae Morgan · Talent
Everything wardrobe, catering and accounts ask for
Rae Morgan
Principal · credited as Rae M. Morgan
Position
Phone
Day rate
Invite crew to one job, not your studio.
A DP or an editor should be able to see their job and nothing else. Invite them by email to a single project as a collaborator, or as a reviewer who can comment and approve but not change anything. Money stays out of sight for both.
One project only
They see this job, never your other projects, your clients or your pipeline.
Reviewer role
Read, comment and approve, without being able to edit.
Invites by email
The link arrives in their inbox, and a pending invite can be re-sent or cancelled.
Money stays hidden
Day rates, budgets and costs are kept out by the database itself, not by hiding buttons.
People on this project
Invite crew to one job, not your whole studio
Entered once, used everywhere.
The roster is the source for every other part of the job. The call sheet's recipients, the schedule's talent and crew, the vendor on a cost and the people on a lunch order all come from the same list, so nobody's details are typed twice.
Call sheet recipients
Tick people off the roster to send them the sheet.
Schedule rows
Talent and crew on each row come from the roster.
Budget vendors
Pick the vendor on a cost from the roster, with their agreed rate shown for the rate check.
Gear and props alongside
The kit list and prop options sit in the same part of the project.
Priya Shah · Director of photography
Entered once, used everywhere on the job
Priya Shah
Director of photography
Typed in once, on the project's contacts.
Call sheet
Recipients ticked off the roster
Schedule
Talent and crew on every row
Budget
The vendor on a cost, with their agreed rate
Crew meals
Who is on the lunch order
The difference
Everyone sees exactly enough.
Crew need the call sheet and the storyboard. Wardrobe needs the measurements. Nobody outside the studio needs the rates, and here they cannot see them: money lives in tables the database itself refuses to serve to project collaborators. That is enforced access, not a hidden column.
- Invite a freelancer to one job in one click; the rest of the studio does not exist for them
- Rates, budgets and agreements are structurally invisible to non-staff
- The same roster serves the call sheet, the budget and the meal run, typed once
Amara Khan
Lead talent · CAA
More it holds
Project-only access
A DP or editor sees their job, never your studio, your clients, or your money.
Reviewer role
View-and-comment access for people who should not be able to edit.
Gear alongside crew
The kit list with day rates, tracked next to the people running it.
Props with sign-off
Sourced options per prop, and the client picks through the review portal.
Category colors
Cards carry their folder's color, so a glance sorts the roster.
Rate protection by design
Money fields live in studio-only tables, enforced at the database, not the UI.
Also here
Lives alongside it.
Each of these is a page inside the project, on the same spine, so nothing is retyped between them.
People & access
Studio members, project collaborators, and review-only access.
- Invite a freelancer to one job, not the whole studio
- Collaborators never see rates, budgets, or other clients
- A reviewer tier that can comment and approve but not edit
Works with
Call sheets
Sent, seen, confirmed, chased
See how it worksWorks with
Budget & costs
Bid against actual, line by line
See how it worksThe whole toolkit
You just read about one of seventeen.
The rest is already in the box: every plan carries the whole toolkit, and the tiers buy room, never permission. This is the part a point solution cannot say.
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