Gear & crew
Booked, or not booked.
The kit and the crew for a shoot day as one checklist, with day rates only the studio can see. Props keep their own list, holding the options you sourced and the one the client picked.
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Gear · Bright Water
The kit list, and what it costs a day
Camera
Lighting
Grip
Kit total $5,054/day
The problem
The gear list is a text thread with the rental house, the prop options are a folder of phone photos, and on the morning of the shoot nobody can say with certainty what was actually confirmed. The one question that matters, is it booked, is the one thing a spreadsheet never records.
The kit list, and what it runs to a day.
List the gear the job needs, tick it off as it is confirmed, and add a day rate where there is one. The page keeps a confirmed count and a per-day kit total, and the rates are visible to your studio only, never to crew invited to the project.
Confirmed count
See at a glance how much of the list is locked in.
Quantity and day rate
Each line shows quantity times rate, and the list totals it per day.
Rates stay private
Crew on the project see the gear, not what it costs.
Gear · Bright Water
The kit list, and what it costs a day
Camera
Lighting
Grip
Kit total $5,054/day
Props, with the options you are choosing between.
A prop is something you source, not something you make, and there are usually a few to pick from. Add photos and prop-house links as options while you create the prop, then pick the one you are going with.
Options with photos and links
Drop in the pictures and the listing links as you add the prop.
Pick the winner
One option becomes the choice, and the prop shows it.
Grouped by category
Wardrobe, tableware, furnishings, vehicles and the rest, each in its own group.
Status as you go
From needed to options in, approved, booked and on set, moving forward on its own when the first option arrives.
Props · First light
Options for each prop, and one pick
Hero jacket
Wardrobe · for shots 1A, 2BOptions inLet the client choose the glass.
Some props need sign-off. Share the prop list through the same review link the rest of the job uses, and the client pins a comment on the exact option they mean, approves, or asks for changes, without an account.
No login for the client
A private link opens the prop list with every option shown.
Pinned comments
The client points at the exact option they mean.
Approve or request changes
Their decision comes back to the project and to your review page.
studio-flows.com/r/… · Props review
Maya at Strider · no login
The difference
A prop is sourced and approved.
Gear you book. Creative work you approve. A prop is the one object that is both, which is why it usually falls between the rental spreadsheet and the review tool and ends up properly tracked in neither. Here it is a single record: the options you found, the one you picked, and the client saying yes to it in the portal they already use for cuts.
- Options with photos and prop-house links, held on the prop
- Client sign-off through the review portal, with no account to create
- Rates stay in studio-only tables, structurally invisible to crew on the job
Client picked option 2
More it holds
Rates crew cannot see
Day rates live in a studio-only table, refused at the database to anyone on the job.
Feeds the budget
The vendor picker knows the agreed rate and checks it against what was invoiced.
Photos on the option
The phone shot of the actual glass, filed on the actual prop.
Links to the prop house
Where you found it, kept with what you found.
Counted honestly
Props with no pick are counted apart, so a green number cannot hide a gap.
Notes per line
The thing the rental house said, next to the thing they said it about.
Also here
Lives alongside it.
Each of these is a page inside the project, on the same spine, so nothing is retyped between them.
Props
Sourcing options per prop, and a client pick.
- Each prop holds its options; picking one settles it
- Client sign-off through the same review portal
- The pinned comment lands on the third glass, not on an email
Works with
Project contacts
One roster per job
See how it worksWorks with
Call sheets
Sent, seen, confirmed, chased
See how it worksThe whole toolkit
You just read about one of seventeen.
The rest is already in the box: every plan carries the whole toolkit, and the tiers buy room, never permission. This is the part a point solution cannot say.
Run your next job in Studio Flows.
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